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Welcome to the NGO Forum on Women '95. This information packet contains administrative arrangements for the Forum and other important information you will need before and after you arrive in China. It also includes a New Hotel Reservation Form, which all Forum participants must complete and return by July 5, 1995. You will receive the Program Book containing the Schedule of Activities and Events when you get your Forum Identification Pass in Beijing. Please read this packet carefully and keep it with you for quick reference.
To apply for a visa, you must present to your local Chinese Embassy or Consulate both an original Registration Confirmation Letter sent by the NGO Forum on Women Office and the original Hotel Confirmation Letter issued by the COC. You will also need two visa-size photographs to complete a visa application form.
Participants who live in countries without diplomatic relations with China may go to a Chinese Embassy or Consulate in neighboring countries to apply for a visa. They must also present the two confirmation letters mentioned above.
Participants who are not staying at hotels should contact the COC for instructions on how to obtain a visa.
Please consult your doctor for the appropriate vaccinations that you may need.
However, Forum participants will receive a 20 percent discount on flights on any of the Chinese international airlines from/to Japan, the Republic of Korea, Singapore, and Hong Kong.
In order to get these discounts, you must present a copy of the Registration Confirmation Letter signed by the Forum Convenor and a copy of the Hotel Confirmation Letter issued by the COC. These rates are valid for one round-trip ticket only. You must book your ticket at least 45 days before your intended departure.
Products for Display in Booths, Exhibit Spaces & Marketplace Forum participants are allowed to bring a reasonable quantity of printed, video, and audio materials and other products produced by their NGO for display or distribution at the Forum (to be brought in as accompanied luggage). Printed materials include handouts, brochures, and other informational material on your organization for distribution at the Forum.
If you are displaying or distributing your organization's materials or products in a booth, an exhibit space, or the marketplace, you may bring a reasonable quantity of those materials or products as accompanied luggage.
If you are interested in selling large numbers of books in the Forum and/or are interested in opening a bookstore at the Forum, you will need permission from the Forum Office before shipping them to China. Please write a letter to the Forum Office to obtain permission.
Chinese customs will deny entry of materials (in any form) they deem anti-China, proselytizing for any religion, or obscene. You may not bring fruits or vegetables.
Booths and exhibit space are available for rent. Write to the Forum Office for details.
If you requested to have an activity prior to the April 30 deadline,you will be provided detailed guidelines regarding customs procedures for the shipment of goods, fees, storage, rental of equipment, the use of Forum facilities, setup time, and other administrative arrangements separately.
If you did not request an activity at the Forum but wish to ship goods for use at the Forum, please send a fax to the Activities Section of the Forum Office to request a copy of those guidelines.
If you currently live in China or are not staying at a hotel, please contact the COC for details on where you may claim your Forum Identification Pass.
You will not be admitted into the Forum site without your Forum Identification Pass.
You may purchase a pass for $10 for rides on special buses running from the airport or railway station to hotels, and from hotels to visiting places and shopping centers. It is also good for travel on public buses, trolleys, and the subway within Beijing city limits from August 27 to September 17. These passes may be purchased at the Forum site. Participants will be charged an additional fee for visits to tourist spots arranged through travel agencies.
Only those with a Chinese driver's license are allowed to drive in China. However, chauffeur-driven cars and buses are available for hire. Please call the Transportation Division of the COC directly for more information. Contact: Mr. Jia Junwu and Mr. Wang Wei at 205-0523 or 205-4350.
Foreign exchange counters will also be available at the Forum site for your convenience. Twenty foreign currencies are available for conversion and will be exchanged according to the exchange rate at the time of transaction.
Credit cards, such as Visa, MasterCard, American Express, Diners Club, and JCB Card are widely accepted in China. Cash withdrawals may only be made from banks. You may use foreign currency traveler's checks, credit cards, or cash (in RMB) to pay your hotel and other expenses in China.
The Program of the NGO Forum will have three distinct but interconnected objectives:
The Program of Plenaries will be the site of the Agenda Setting for the global movement of women and will bring together women from the five regions, reflecting their diversity and perspectives. The Plenaries will provide the space for critical reflection and assessment of the current global forces that are having a wide impact on the human community, showcase and evaluate strategies that responded to these forces from the local to global levels and provide the impetus for women's action plans and agendas for Beijing and beyond.
The Plenaries will be held each day during the course of the Forum, from August 31 to September 8.
NGO activities at the Forum will run the gamut from workshops to tribunals, from panels to theater, from songs and dances to exhibitions and marketplaces. The Forum Office is scheduling about 5,000 activities and events requested from all corners of the world.
The activities are being organized in thematic clusters with space open for spontaneous meetings. The thematic groups are:
There will be regional tents and an international tent providing space for a "global townhall." There will also be a tent for each of the diversity groups:
These tents are provided free of charge and are for spontaneous activities determined by the users. There will be, upon request, a limited number of booths for rent.
Young women will discuss issues of particular concern to them, develop networks, envision the future, and build bridges among regions, sectors, and issues. The tent will follow the themes of the Forum, exploring them from a youth perspective. It will also include a space for girls to come together and will host the Girls Caucus and other activities focusing on girls and their experiences.
Young women will participate in a daily radio show organized by Feminist International Radio Endeavor (FIRE). A "Youth Day" will highlight the role of youth within the women's movement and their work within their organizations.
There will be a youth celebration and jam, so bring your instruments. Banners, posters, and music are also welcome for use in the tent.
Cultural Events For eight days and eight evenings, the Forum will celebrate women through cultural performances in dance, music, theater, poetry, and storytelling.
Cultural performances, film and video exhibitions, and workshops are planned.
In the evenings, women from each of the five regions of the world as well as our Chinese hosts will have an opportunity to showcase their talents and entertain their peers.
The Forum site in Huairou will have the following facilities and services for its participants:
Those requiring hospitalization or tests using medical equipment will be charged the appropriate fees established by the Beijing Municipality.
However, you are encouraged to bring special supplies that you will absolutely need to do your work at the Forum. Bringing your own portable printer is also a good idea.
You will not be given your visa without this Hotel Confirmation Letter from the COC and an original Registration Confirmation Letter from the Forum Office.
If you booked your hotel through a travel agency, you must fill out the New Hotel Reservation Form and ask your travel agent to contact the COC immediately. The COC will honor all these bookings. If you wish to change or book a hotel in Huairou, your travel agent must book the hotel through the COC.
There will be hotel accommodations in Huairou and in downtown Beijing near the Beijing International Convention Center. The majority of Forum participants are encouraged to stay in hotels/accommodations in Huairou, so that they will not have to move back and forth from downtown Beijing. Participants accredited to the UN Fourth World Conference on Women will be encouraged to stay in Beijing hotels.
There are no 4- or 5-star hotels in Huairou. Budget accommodations in Huairou consist of newly built residential apartment buildings with one toilet and bath for each apartment with 2-3 rooms. These apartments are located within 5 kilometers of the Forum site. Each apartment has telephones (local lines), a TV set, and electric fans. There are six apartment clusters. Each cluster has international direct-dial lines, fax machines, and photocopiers available for participants to use.
To reserve a hotel room:
If you wish to keep your hotel room after the Forum, you must obtain your hotel's permission in advance. The rates are only in effect until two days after the Forum for those not officially attending the UN Conference. Stated rates apply for the duration of the UN Fourth World Conference for accredited NGOs.
There are business centers with photocopiers, typewriters, fax machines, and telephones provided for a fee for Forum participants in most hotels. If your hotel does not have a business center and you wish to rent equipment, please contact the Administration and Finance Committee of the COC.
The Center will be closed to the public. Lounges, restaurants, and other facilities in the Center will be open to participants. Closed-circuit TV monitors and a big screen TV will be provided for participants to monitor the UN proceedings. The NGO Daily Briefing will be held here.
Because the Forum site is within a 42-hectare area, you will need good walking shoes. There are also several cultural events planned in the evenings, so you may want to bring one or two appropriate attires.
Make sure you bring necessities, like your prescription medications and other personal items that may not be readily available. You may also want to bring sufficient quantities of film (especially slides) and any camera accessories you may need.
Electricity is 220 volts, 50 cycles AC. Most modern hotels have international standard two-pin sockets, while older ones use three-pin plugs. You may wish to bring your own conversion plugs or adapters. Rechargeable batteries, battery chargers, and flashlights are also good things to take with you.
For more detailed information, please refer to guidebooks on China and other sources.
Participants are reminded that activities of participants outside the 42-hectare space in Huairou and satellite sites provided for the Forum will be subject to the laws and regulations of China.
You are reminded that your registration fee is non-refundable. The NGO Forum on Women is not liable for any injuries, damages, or losses to persons or property during your participation in the NGO Forum.
China Organizing Committee
Fourth World Conference on Women
15 Jianguomen Nei Street, Room 1005
People's Republic of China
Tel.: (8610) 522-5364/522-5365
Fax: (8610) 522-5326/522-5329